top of page

BOOKING TERMS & CONDITIONS

Interpretation

1.     In these conditions:

(i)    “AV Hire and Music Requirements” means any hire of audio visual equipment or provision of 

music for the Event as particularised in Annexure A hereto.

(ii)    “Company” means Macedonian Orthodox Community of Melbourne and Victoria ACN 004 426 733, which is the provider of the Services.

(iii)    “Client” means the client specified overleaf.

(iv)    “Event” means the function to be held at the Venue for the Client as specified overleaf.

(v)    “Guests” means the adults and children as invitees of the Client to the Event.

(vi)    “Price” means the price payable for the Services as agreed and specified overleaf as may be varied as set out hereunder.

(vii)    “Services” means the services set out in the Schedule and Annexures hereto to be supplied by the Company (if any).

(ix)    “Service Staff” means the Company’s employees carrying out the Services for the Clients Event.

(x)    “Venue” means the Boardroom or Lecture Theatre at the Macedonian Cultural Centre at the Company’s premises at 512-516 High Street, Epping Vic 3076.

 

General

2.     These conditions (which may only be waived in writing signed by the Company) shall prevail over all conditions in the Schedule or Annexures to the extent of any inconsistency.

 

Terms of Agreement

3.1     The client hereby engages the Company to provide the Services for the Event at the Venue of the Event Date in consideration of the payment by the Client to the Company of the Price. 

​

3.2     The Services provided by the Company to the Client hereunder are provided on the basis of these terms and conditions.

 

Company’s quotation

4.     Unless previously withdrawn, the Company’s quotation is open for acceptance within thirty (30) days. The Company reserves the right to refuse any engagement of it based on this quotation received after the expiry of the thirty (30) day period.

 

Prices

5.    Unless otherwise stated the price quoted by the Company is exclusive of GST which the Client agrees to pay to the Company in addition to the Price. Prices quoted is valid for 30 days from the date on in which the quote was given by the Company.

 

Payment

6.1    Payment is due by the Client to the Company as set out in the Schedule. The Company must provide a Tax Invoice (in compliance with GST Legislation) to the Client.

​

6.2    Time for payment of the Price shall be of the essence of this Agreement.

​

6.3    Payment will be made by cash or by cheque or by bank cheque or by direct credit or credit card (including VISA Mastercard and American Express) or by any other method as agreed between the Client and the Company. A surcharge will apply if paid by credit card as charged by the Credit Provider.

​

6.4    A non refundable deposit of $55 GST inclusive is payable on acceptance of this quote and is non refundable in any event whatsoever. The deposit can be transferred to another date for the Event if the Venue is available and agreed by the Company but the Event must be held within 6 months of the original Event Date.

​

6.5    Additional charges may be charged by the Company for extended Venue hire times, additional Services Staff requirements, overtime payments which may be made to Service Staff, engagement of security staff and any loss or damage to the Company’s premises fixtures fittings chattels and equipment used at the Venue caused by the Client or its Guests. These will be invoiced separately to the Price on the day of the Event or as soon as reasonably practicable and will be payable by the Client within 14 days of presentation of the Tax Invoice therefore.

 

General Conditions

7.    The client acknowledges and agrees that:

(a)    Event Time Restrictions

    Event time is limited to the time frame nominated in the Schedule. A per hour fee of $100 will be charged for each additional hour or part thereof that the Venue is occupied, used by the Client or is otherwise unable to be used or occupied by any other clients. Set up and pack down time of half an hour prior and half an hour following the Event is included at no additional cost. Any extended setup time is available at an additional $100 per hour (GST inclusive) if required. Any extensions to this time frame must be arranged with The Company prior to the Event.

​

(b)    Consumption of Alcohol and Smoking

    The Company is not licensed to sell or serve alcohol at the Venue. Smoking and the consumption of alcohol is not permitted in the rooms or anywhere inside the Macedonian Cultural Centre building. The Company is responsible for the safety of any function held within the Venue and therefore reserves the right to remove the Client or Guests or refuse re-entry to the Client or Guests who have brought alcohol into the Venue or are behaving in a dangerous or disorderly manner. 

 

(c)    Insurances

    The Client is responsible for having all appropriate public liability coverage for the Event that they are conducting from the Venue.

 

(d)    AV and Catering Equipment and Music

    If the Client is providing any music through the speaker system or AV equipment and service equipment upon completion of the Event. Any AV and speaker system supplied is the property of the Company. The Client is liable for any damage, breakages or loss of any equipment caused by the Client or their Guests. This will be invoiced following the collection of such equipment.

 

(e)    Property Damage

    The Client is liable for any damage or breakages to the Company’s premises, fixtures, property, fittings, chattels or infrastructure caused by the Client or their Guests for its respective full repair or replacement costs.

 

(f)    Signage and Fixtures

    The Client agrees that it will not attach, nail, pin, screw or glue anything to any property belonging to the Company, including but not limited to walls, ceiling, furniture and equipment. Any damage to such property caused by the Client or their Guests will be charged to the Client following the Event, unless or otherwise approved in writing prior to the Event by the Company.

 

(g)    Noise and Disturbance

    The Client is responsible for keeping noise at a level which does not cause annoyance to others using the library space or other areas of the building. Unacceptable level of noise within the Venue will not be tolerated if it is deemed detrimental to the surrounding residents of the Venue.

 

(h)    Public Holiday Surcharges

    If the Event falls on a recognised public holiday an additional 25% surcharge on Venue hire will apply which will be included in the Price.

 

(i)    Health and Safety

    The Company requires full compliance with all workplace, health, safety and fire regulations, and reserves the right to make changes to the décor, seating plans and equipment positioning to ensure that the Event adheres to all such legal requirements. The Client is entirely responsible for the care of the Guests and nobody should be put at risk. The Client must always respect any room capacity limits at all times.

 

Waiver and Loss or damage of Clients Property

8.1    The Company is not responsible whatsoever to the Client for any loss or damage to the Clients property when held by the Company. The Client acknowledges it has its own appropriate insurance cover for its property when held by the Company.

​

8.2    Any property of the Client which are under the Company’s custody or control shall be entirely at the Client’s risk as regards loss or damage caused to such property however this may occur.

​

8.3    If the Client chooses to supply its own equipment, catering or food items and drinks the Client agrees to take full responsibility for all such items as supplied or brought to the Venue by the Client. The Company shall in no way whatsoever have any liability for any fault, injury, allergy or illness to the Clients or its Guests, which may occur as a result of same. The Client agrees and acknowledges with the Company that the Client takes full responsibility and liability for the quality, standards and health repercussions of same and agrees to indemnify and forever save the Company harmless from any claims actions demands or suits, costs and expenses that may be brought by any Guest in respect of such equipment, food and drink supplied by the Client in any way whatsoever.

 

Liability

9.1    Nothing in these conditions shall be read or applied so as to exclude, restrict or modify or have the effect of excluding, restricting or modifying any condition, warranty, guarantee, right or remedy implied by law (including the Competition and Consumer Act 2010 the “Act”) and in which by law cannot be excluded, restricted or modified.

​

9.2    Except as provided herein all express and implied warranties, guarantees and conditions under statute or general law as to merchantability, description, quality, suitability or fitness of the Services for any purpose are hereby expressly excluded and the Company shall not be liable for any physical or financial injury loss or damage or consequential loss or damage of any kind arising out of the supply of the Services or arising out of the Company’s negligence in any way whatsoever.

​

9.3    The Company’s liability for a breach of a condition or warranty implied by the Act is hereby limited to any one or more as the Company in its sole discretion considers appropriate of a limitation as specified Section 64A of Schedule 2 of the Act.

​

9.4    The aggregate of the Company’s liability to the Customer for all direct, indirect and consequential losses, damages, costs, expenses, actions and claims arising out of or otherwise in connection with this Agreement whether based on an action or claim in contract, equity, negligence, intended conduct, tort or otherwise is limited to the total Price paid by the Client under this Agreement.

 

Default and Consequences of Default

10.1    Interest on overdue invoices shall accrue daily from the date when payment becomes due until the date of payment at a rate of 2.5% per calendar month or part thereof (and at the Company’s sole discretion such interest shall compound monthly at such a rate) after as well as before any judgement is obtained by the Company for such outstanding invoices.

​

10.2    In the event that the Client payment is dishonoured for any reason, the Client shall be liable for any dishonour fee incurred by the Company.

​

10.3    If the Client defaults in payment of any invoice or any part of the Price when due the Client shall indemnify the Company from and against all costs and disbursements incurred by the Company in pursuing the debt including legal costs on a Solicitor and own client basis and including the Company’s collection agency costs.

​

10.4    Without prejudice to other remedies the Company may have, if at any time the Client is in breach of any obligation (including those relating to payment) of any part of the Price the Company may suspend or terminate the supply of Services to the Client and any of its obligations under these terms and conditions The Company will not be liable to the Client for any loss or damage the Client suffers because the Company has exercised its rights under this Clause.

​

10.5     Without prejudice to the Company’s other remedies at law the Company shall be entitled to terminate this Agreement and all amounts owing to the Company shall whether or not due for payment become immediately payable in the event that:-

(a) any money payable to the Company by the Client of any part of the Price becomes overdue or in the Company’s opinion the Client will be unable to meet its payments as and when they fall due; or

(b) the Client becomes insolvent, convenes a meeting with its creditors or proposes or enters into an arrangement with creditors or makes an assignment for the benefit of its creditors.

 

Cancellation and Termination

11.    The Client acknowledges that the requirement to the Company to provide the Services for the 

Event may not be rescheduled or cancelled by the Client except with the consent in writing of the Company and on terms whereby the Company will be indemnified by the Client against any loss incurred as a result of such permitted cancellation which may include the Price in full in circumstances where the Venue cannot be reasonably re-let by the Company for the Event Date at the Price and unless otherwise agreed will be on the following basis:-

(a) if rescheduled or cancelled within 24 hours of Event Date: Price in full payable

(b) if rescheduled or cancelled more than 24 hours of Event Date: Cancellation fee of $30.00 applies per booking 

 

Force Majeure

12.    In the event of any strikes, lockouts or industrial action, material shortage, inevitable accidents fire floods storms act of God acts of terrorism or war or any event reasonably beyond the control of the parties that may prevent compliance with the terms of this Agreement, then either party may terminate this agreement and upon same all moneys paid by the Client up until such event shall be refunded and neither party shall have any further claim against the other in respect of this Agreement.

 

Maintenance and Cleanliness

13.    The Client is fully responsible for keeping the Venue, rooms and any common areas used by the Clients or Guests clean including washing any utensils used. All rubbish should be placed in the bins provided or removed from the premises by the Client after the Event if unable to be placed into the bins provided. The Venue and the building must be left in a clean state or a cleaning fee will be charged by the Company which will be invoiced separately to the Price on the day of the Event or as soon as reasonably practicable and will be payable by the Client within 14 days of presentation of the Tax Invoice therefore.

 

General

14.1    This Agreement embodies the entire Agreement between the parties and supersedes and prior Agreement or course of dealings between the parties and subject to Clause 9 there are no warranties, promises, terms and conditions or obligations oral or written, express or implied between the parties other than those contained in these written terms and conditions.

​

14.2    The Parties acknowledge and agree that the booking terms and conditions contained in this Agreement are subject to change. 

 

14.3    The invalidity, unenforceability or illegality for any reason of any part of this Agreement shall not prejudice or affect the validity, enforceability or illegality of the remainder of the Agreement and such invalid unenforceable or illegal provision shall be severed and remainder shall be in full force and effect.

 

14.4    These terms and conditions and any Contract to which they apply shall be governed by the laws of Victoria and are subject to the jurisdiction of the Courts of Victoria.

 

14.5   The failure by the Company to enforce any provision of these terms and conditions shall not be treated as a waiver of that provision nor shall it affect the Company’s right to subsequently enforce that provision.

© 2023 by KZ INVITATIONS

bottom of page